Email receipts. Auto-sync to Xero. Tax returns sorted.
Just email or upload your receipts. Our AI extracts the data, categorises for HMRC, and syncs to Xero. Track mileage, view analytics, and export tax-ready reports.
No credit card required • Free plan available • Snap and send from your phone
AI Extracting Data
Stop Losing Money to Poor Expense Management
UK freelancers waste 3-5 hours monthly on expense tracking. We automate it all.
The Old Way
- Lost receipts at tax time
Scrambling through emails and photos when HMRC asks
- Hours on manual data entry
Typing receipts into spreadsheets or Xero one by one
- Confused by HMRC compliance
Which category? Can I claim this? What rate?
- Mileage logs scattered everywhere
Sticky notes, phone notes, memory – never accurate
💸 Average loss: £2,000+ in unclaimed expenses yearly
The ExpenseFlow Way
- Email receipts, we handle the rest
Forward to your unique email. AI extracts everything.
- Auto-syncs to Xero
Approved receipts flow directly to your accounting
- HMRC-compliant categories
AI suggests correct categories. Built-in tax calculator.
- Smart mileage tracking
Save routes as templates. One tap to log journeys.
⚡ Save 3-5 hours monthly. Claim every expense.
Everything you need to know
Built specifically for UK freelancers, sole traders & contractors
AI-Powered Receipt Scanning
Upload or email receipts - our advanced OCR extracts merchant, amount, date, and tax in seconds. Process multiple receipts at once.
Xero Integration
Automatically sync expenses to Xero. Connect once and let receipts flow directly into your accounting system - saves hours of manual data entry.
Email Receipt Forwarding
Got a receipt while out? Just forward it to your unique email address. No app needed - perfect for capturing expenses on-the-go.
Real-Time UK Tax Calculator
See exactly how much tax you'll save with every expense tracked.
Duplicate Detection
Automatically flags potential duplicate receipts. Never accidentally claim the same expense twice - keeps your records clean and compliant.
Mileage Tracking with Templates
Save frequent routes (office-client, home-warehouse). Log mileage in 3 taps with HMRC-compliant rate calculation
Real-time Analytics
Track spending patterns and category breakdowns with visual dashboards
Tax Year Reports
Generate professional reports ready for your accountant or HMRC submission
Frequently asked questions
Everything you need to know
Can I email multiple receipts at once?
Yes! Send as many attachments as you want in one email. We'll process each receipt separately and add them all to your account. Perfect for end-of-day expense batches.
How does Xero integration work?
Connect your Xero account once with secure OAuth. Approved receipts automatically sync as bank transactions with images attached. Saves hours of manual data entry each month.
What file types work with email forwarding?
JPG, PNG, and PDF files up to 10MB per attachment. Just forward receipts directly from your phone or email - no app download needed.
Is my data secure?
Yes. All data is encrypted in transit and at rest. We use industry-standard security practices and your data is stored in secure UK data centers.
Does this follow HMRC guidelines?
Yes. ExpenseFlow is built following Making Tax Digital guidelines for expense categorisation, record keeping, and mileage rates. Reports are designed to be tax-ready.
Do I need accounting knowledge?
Not at all. ExpenseFlow handles the complex stuff automatically. Just email or upload receipts and we'll organise everything for HMRC.
Can I cancel anytime?
Absolutely. No contracts, no hidden fees. Cancel with one click and keep access until the end of your billing period.
Simple, transparent pricing
Choose the plan that fits your business. Upgrade or downgrade anytime.
- 10 receipts per month
- 5 mileage claims per month
- Upload or email receipts
- AI-powered OCR scanning
- Real-time UK tax calculator
- Analytics dashboard
- CSV export
- Journey templates
- Email support
- 100 receipts per month
- 50 mileage claims per month
- Xero integration - auto-sync expenses
- Upload or email receipts
- AI-powered OCR scanning
- Real-time UK tax calculator
- Analytics dashboard
- CSV + PDF + Image export
- Journey templates
- Email support
- 500 receipts per month
- 200 mileage claims per month
- Xero integration - auto-sync expenses
- Upload or email receipts
- AI-powered OCR scanning
- Real-time UK tax calculator
- Analytics dashboard
- CSV + PDF + Image export
- Journey templates
- Priority support
Ready to simplify your expenses?
Join UK freelancers, sole traders & contractors saving 3-5 hours every month
Start Free TrialNo credit card required • Cancel anytime